Missed calls
Candidates move on when nobody answers.
Automation systems for recruitment teams
Turn candidate interest into organized recruiter action.
AI-powered intake and a practical recruitment CRM for agencies that want fewer missed calls, faster follow-up, and one clear pipeline.
Capture every enquiryReduce recruiter adminKeep follow-up visible
Recruitment overview
Today's candidate flow
12
New intake
7
Qualified
4
Booked
Candidate pipeline
Updated now
8
New
5
Screened
3
Interview
2
Placed
Voice intake
Candidate qualified
Warehouse · Rotterdam · Available Monday
Next action
Callback booked
Today, 14:30
AI JOB AGENCY
Built for staffing agenciesEnglish · Dutch · PolishReply within one working day
Where agencies lose momentum
A busy agency should not run on memory, WhatsApp, and scattered sheets.
When calls, notes, and next steps live in different places, good candidates go cold and recruiters waste time rebuilding context.
Manual admin
Recruiters repeat the same intake work.
Scattered data
Details disappear across chats and sheets.
Slow follow-up
High-intent candidates wait too long.
No visibility
Nobody sees the full pipeline clearly.
A connected recruitment system
Fix intake, workflow, or connect both.
Each solution is configured around your actual candidate and recruiter process.
Voice Agent
24/7 Candidate Intake Desk
A reliable first point of contact that answers candidate calls, asks screening questions, and turns interest into recruiter action.
Capture more candidates without adding another shift.
For agencies with regular inbound calls and delayed follow-up.
See candidate intakeRecruitment CRM
Recruitment Pipeline System
A clean workspace for candidates, vacancies, reminders, and recruiter workflows, shaped around the way your agency works.
Replace scattered notes and sheets with one clear pipeline.
For teams that need structure without a heavy enterprise system.
See the CRMComplete System
Recruitment Intake + CRM
Connect the front desk to the recruiter pipeline. Candidate details arrive organized, tagged, and ready for the next action.
Run intake and follow-up as one joined-up operation.
For growing agencies ready to standardize the full workflow.
Compare the complete setupHow it works
From first contact to the next recruiter action.
No vague black box. Just a clearer, more consistent candidate journey.
Map your current workflowCandidate enters your funnel
The system receives the enquiry at the moment of intent.
Intake captures and qualifies
Key details and first screening answers are collected consistently.
Candidate is booked and routed
The right recruiter gets structured context and a clear next step.
Recruiters work from one pipeline
Follow-up, vacancies, and candidate status stay visible.
Capabilities
The front desk and recruiter workspace, designed together.
Voice Agent
24/7 Candidate Intake Desk
Inbound call handling
Custom screening questions
Call summaries and candidate details
Callback or interview booking
Recruiter handoff and routing
After-hours coverage
Recruitment CRM
Recruitment Pipeline System
Candidate pipeline
Vacancy and job tracking
Reminders and follow-ups
Forms and structured intake
Recruiter dashboards
Workflow automation
Recruitment operations + automation
KM
Kevin Marchwiak
Founder, AI JOB AGENCY
Built from operational experience
Recruitment understanding first. Automation where it earns its place.
Kevin Marchwiak combines recruitment and staffing experience with practical knowledge of CRM systems, automation, and process design.
The goal is not to add another impressive-looking tool. It is to stop losing candidate intent, reduce repetitive admin, and run a cleaner operation.
Designed for real recruiter workflows
Configured around your process
Clear scope and practical implementation
No fake promises or AI theatre
Starting prices
Choose the part of the operation you want to fix first.
Every setup is scoped to your volume, workflow, team, and integrations.
Voice Agent
For reliable candidate intake and after-hours coverage.
from€790per month
Setup from €1,900
- Custom call flow
- Screening and summaries
- Booking and handoff
Recruitment CRM
For a cleaner candidate and vacancy workflow.
from€490per month
Setup from €2,200
- Custom pipeline
- Forms and reminders
- Team dashboard
Intake + CRM
The complete lightweight operating system.
from€1,150per month
Setup from €3,500
- Connected intake
- CRM implementation
- Workflow automation
Custom pricing is available for larger teams, multi-branch agencies, higher call volumes, and custom integrations.
From the blog
Practical ideas for cleaner recruitment operations.
Short, useful notes about candidate intake, recruiter workflow, CRM, and automation.
Recruitment CRM18 August 2026
ATS vs recruitment CRM for staffing agencies: which system fits your desk?
A practical comparison for staffing agencies deciding whether an ATS, a recruitment CRM, or both make more sense for candidate intake, follow-up, and vacancy workflow.
Recruitment CRM18 August 2026
When does a staffing agency need a recruitment CRM? 7 signs spreadsheets are costing you candidates
A practical guide to knowing when a staffing agency has outgrown spreadsheets, side lists, and chat-based follow-up and needs a recruitment CRM.
Recruitment operations15 August 2026
Last-minute shift cancellation workflow for staffing agencies: keep candidates and desks aligned
A practical staffing workflow for handling cancelled shifts without losing candidate trust, visibility, or the next useful action.
Questions
What agencies usually ask before we start.
Still unsure where the biggest operational gap is? We can map it together.
Is this only for large agencies?+
No. It is designed for small and growing teams that need structure without a complex enterprise platform.
Do we need to replace our current tools?+
Not necessarily. The setup can work as a standalone system or alongside your current process.
Can the voice agent work after hours?+
Yes. After-hours and overflow coverage are core use cases.
Can you customize the CRM?+
Yes. Pipelines, forms, statuses, reminders, and handoffs are configured around your workflow.
Do you work with agencies in the Netherlands?+
Yes. We specifically support recruitment and staffing workflows in the Dutch market.
How long does setup take?+
A focused setup can often launch in a few weeks. Larger custom implementations take longer.
Choose how to start
Hear the system—or talk through your workflow.
Call the live AI line to experience the voice flow yourself, or contact Kevin directly to discuss scope, pricing, and integrations.
Live · 24/7Start on WhatsAppkevin@anahera.es
Live · 24/7
Experience the product
Call the live AI agent
Hear how the sales assistant answers, explains the system, and handles a real first conversation.
KM
Direct contact
Talk to Kevin
Use WhatsApp or email for a practical conversation about your workflow, pricing, or implementation scope.
No forms · choose a direct route